It is important for Unik to protect your personal data and your rights in this regard. In accordance with Articles 13 and 14 of the General Data Protection Regulation (GDPR), Unik must provide you with certain information when Unik receives information about you from yourself or others.
The information that Unik must provide you is the following:
- Unik as the data controller – how to contact Unik
- The purposes and legal basis for processing your personal data
- Categories of personal data
- Recipients or categories of recipients
- Transfer to recipients in third countries, including international organisations
- The source of your personal data
- Storage of your personal data
- Automated decisions, including profiling
- The right to withdraw consent
- Your rights
- Complaints to the Danish Data Protection Agency
1. Unik as the Data Controller – How to Contact Unik
Unik is the data controller for the information Unik collects about you. Unik is subject to European data protection legislation, where Unik ensures that your personal data is processed in accordance with the applicable law in this area.
If you wish to contact Unik, you can find Unik’s contact details below:
Contact information:
Unik System Design A/S
Boulevarden 19E, 7100 Vejle
CVR no.: 17512692
Phone: + 45 76 42 11 00
E-mail: unik@unik.dk
You are also welcome to contact our compliance specialist, Nadja Toft Kongstedt. See contact details below:
Phone: + 45 27 27 04 36
E-mail: compliance@unik.dk
2. Purposes and Legal Basis for the Processing of Your Personal Data
Unik has identified the following purposes of processing and legal bases:
| Purpose of processing | Legal basis |
| Purchase and delivery of Unik’s services | Art. 6(1)(b): Performance of a contract |
| Ongoing support | |
| Employment (job applications) | |
| Invoicing | Art. 6(1)(c): Legal obligation (Accounting Act) |
| Updating master data | Art. 6(1)(c): Legal obligation (GDPR, Art. 5(1)(d): accuracy) |
| Contact for sales purposes | Art. 6(1)(f) Balancing of interests + Art. 9(2)(e) |
| Marketing of products | Art. 6(1)(f): Balancing of interests |
3. Categories of Personal Data
The types of personal data Unik processes about you may be:
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Unik collects general personal data about you when offering, purchasing, and delivering our services. This will typically be general contact details such as name, company, company address, e-mail, job title, phone number, as well as data from the CVR register. (Category: Article 6)
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Unik collects general personal data about you in connection with supplier and cooperation agreements. This will typically be general contact details such as name, company, company address, e-mail, job title, phone number, as well as data from the CVR register. (Category: Article 6)
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Unik collects general personal data about you in connection with invoicing. This will typically be payment information. (Category: Article 6)
4. Recipients or Categories of Recipients
Unik discloses or transfers your personal data to a number of third parties, including IT solution providers and subcontractors. The recipients of your personal data process your data solely on our behalf and may not use your personal data for their own purposes.
If you have further questions regarding this, you are welcome to contact Unik under section 1 “Unik as the data controller – how to contact Unik.”
5. Transfer to Recipients in Third Countries, Including International Organisations
Unik primarily uses data processors located within the EU and EEA, and the services Unik uses from Microsoft (e.g. Office 365) are stored in EU data centres.
In the event of any transfer of personal data to a third country or international organisation, Unik ensures that the transfer is subject to appropriate safeguards.
6. The Source of Your Personal Data
The personal data Unik collects about you mainly comes from you directly. In addition to the personal data you provide to Unik, Unik retrieves information from the CVR register in order to process data for the purposes set out in section 2.
7. Storage of Your Personal Data
Unik aims to delete your personal data when it is no longer necessary for the purpose for which it was collected. The period depends on the nature of the information and the background for storage. The storage of your personal data may also be subject to other legislation, e.g. the Accounting Act, under which Unik is obliged to store personal data for a certain period of time. It is therefore not possible to specify a general timeframe for when your personal data will be deleted.
8. Automated Decisions, Including Profiling
Unik uses various tracking technologies to collect information about your activities on Unik’s websites and your interactions with us. This includes cookies, which are processed in Google Analytics and Leadfeeder, both of which act as data processors for Unik. Cookies are used to customise and improve Unik’s content and thereby increase the value of the ads displayed on Unik’s websites. Cookies are stored on your computer, mobile, etc., with the purpose of recognising it, remembering settings, performing statistics, and targeting ads. Non-essential cookies can always be deselected again if you do not want information collected about you on this basis.
9. The Right to Withdraw Consent
As a data subject, you have the right to withdraw your consent at any time. You can do this by contacting Unik at the contact information stated in section 1 “Unik as the data controller – how to contact Unik.”
If you choose to withdraw your consent, this does not affect the legality of our processing of your personal data based on your previously given consent up until the time of withdrawal. Withdrawal of your consent therefore only has effect from the time of withdrawal.
10. Your Rights
Below you can read more about your rights as a data subject.
In connection with your rights, Unik notes that Unik may refuse requests that are unreasonably repetitive, require disproportionate technical effort (e.g. developing a new system or fundamentally changing an existing practice), affect the protection of other people’s personal data, or otherwise be considered extremely impractical.
If you wish to exercise your rights, you must contact Unik at the contact details provided in section 1 “Unik as the data controller – how to contact Unik.”
Right of access
As a data subject, you have the right to gain access to the data Unik processes about you, as well as a range of additional information.
Right to rectification
As a data subject, you have the right to have inaccurate personal data about yourself corrected.
Right to erasure (the right to be forgotten)
As a data subject, you have the right, in special cases, to have personal data about yourself deleted before the time of Unik’s general deletion.
Right to restriction of processing
As a data subject, you have the right, in certain cases, to have the processing of your personal data restricted. If you have the right to restriction of processing, Unik may in the future only process the information – apart from storage – with your consent, or for the purpose of establishing, exercising, or defending legal claims, or to protect a person or important public interests.
Right to object
As a data subject, you have the right, in certain cases, to object to Unik’s processing of your personal data. You may also object to the processing of your personal data for direct marketing purposes.
Right to data portability
As a data subject, you have the right, in certain cases, to receive your personal data in a structured, commonly used, and machine-readable format and to have this personal data transferred from one controller to another without hindrance.
11. Complaints to the Danish Data Protection Agency
As a data subject, you have the right to lodge a complaint with the Danish Data Protection Agency if you are dissatisfied with the way Unik processes your personal data. You can find the contact details of the Danish Data Protection Agency at: www.datatilsynet.dk